Job Title : Back Office Executive

Job Description

As a Back Office Executive, your primary responsibility is to ensure smooth operations within the administrative functions of the organization. You'll handle a variety of tasks to support different departments and maintain efficient workflow.

Responsibilities:

Data Management: Maintain and update databases, records, and files accurately.
Documentation: Prepare and organize documents such as reports, presentations, and correspondence.
Communication: Coordinate communication within the team and with external parties through emails, phone calls, and in-person interactions.
Administrative Support: Provide assistance to various departments by handling administrative tasks like scheduling appointments, managing calendars, and organizing meetings.
Record Keeping: Keep track of office supplies, inventory, and equipment to ensure smooth operations.
Quality Control: Ensure accuracy and quality in all tasks performed, including data entry and document preparation.
Compliance: Adhere to company policies, procedures, and regulations to maintain compliance standards.
Problem Solving: Address any issues or concerns that arise within the administrative functions promptly and effectively.

Skills and Requirements:

Organizational Skills: Ability to prioritize tasks, manage time efficiently, and maintain attention to detail.
Communication Skills: Strong verbal and written communication skills to interact effectively with colleagues and external contacts.
Computer Proficiency: Proficient in MS Office (Word, Excel, PowerPoint) and familiarity with database management systems.
Adaptability: Ability to work in a dynamic environment and adapt to changing priorities.
Team Player: Collaborative attitude with the ability to work well within a team as well as independently.
Problem-Solving Skills: Capability to identify issues and find solutions efficiently.
Confidentiality: Maintain confidentiality of sensitive information and handle it with discretion.